HOA Financial Management & Reserve Planning

Financial strength is the foundation of a successful HOA. At First & Main Property Management, we provide more than monthly reports and collections. We guide your board through long-term financial planning, ensure reserves are properly funded, and leverage the AppFolio online portal to keep everything transparent and accessible. Our goal is to help your HOA stay proactive, avoid costly surprises, and protect property values.

The Reserve Challenge

Many HOAs keep dues low to avoid conflict with homeowners, but this often leads to underfunded reserves. When major repairs arise, whether it is replacing fences, resurfacing pavement, or repairing sewer lines, boards are forced to react by:

• Taking out loans with heavy interest
• Approving special assessments that burden homeowners
• Deferring maintenance, which lowers property values and drives up long-term costs

We help your board avoid this cycle by creating realistic, forward-looking financial strategies.

What We Provide

Our financial and reserve planning services include:

• Budgeting and Forecasting: Aligning annual budgets with long-term obligations.
• Reserve Fund Planning: Establishing clear funding strategies for repairs and replacements.
• Preventative Maintenance Guidance: Prioritizing tasks such as fence sealing or sewer line hydro-jetting to prevent costly damage.
• Funding Strategies: Helping boards evaluate loans, dues adjustments, or special assessments with clear recommendations.
• Transparent Reporting: Providing easy-to-read monthly and annual statements through AppFolio.
• Audit and Tax Coordination: Working with auditors and accountants to ensure compliance.

Financial Transparency Through AppFolio

Our partnership with AppFolio gives your board and residents real-time access to the financial health of your HOA.

• Boards can view budgets, reserve reports, and delinquency tracking at any time.
• Homeowners can see dues balances and make secure payments online or through the mobile app.
• Managers can generate instant reports and ensure financial records are accurate and consistent.

This level of access builds trust, eliminates confusion, and keeps the entire community on the same page.

Accreditation in Action

Our financial planning is guided by CACM certification and CAI accreditation, supported by annual training in HOA accounting, law, and ethics. This ensures every recommendation is based on industry best practices and delivered with professional integrity.

Benefits to Your Community

• Prevents financial surprises and emergency decisions
• Ensures reserves are properly funded for the future
• Protects property values through preventative maintenance
• Builds homeowner trust with transparent reporting
• Reduces stress on boards with a clear financial roadmap