Let Us Manage Your Rutherford HOA

Are you in need of a professional HOA manager to help you handle your community’s needs? If so, let First & Main Property Management be your partner!

First & Main Property Management offers full-service management solutions for residential homes, commercial properties, and HOAs. We’re headquartered in Napa, but our management services extend to various areas, including Napa, Sonoma, Yountville, St. Helena, Oakville, American Canyon, and Rutherford.

We understand the complexities involved in running an HOA. From administrative tasks to financial management and everything in between, it can be a daunting endeavor. 

That's why we're here to provide you with the expertise and support you need to navigate the intricacies of HOA management effortlessly.

With First & Main Property Management, you can trust that your HOA is in capable hands. We’re passionate about helping your community association flourish. Let us simplify the management process, promote transparency and integrity, improve communication, and provide dedicated support. 

Contact us at info@firstandmainpm.com today to discover how First & Main can transform your HOA experience for the better!

Our Community Management Services

First & Main Property Management specializes in providing exceptional HOA management services. 

With a deep understanding of the unique challenges faced by homeowners associations, we’re here to streamline your community management process and ensure its success. 

The following are our HOA management services:

1. Delivering Maintenance and Upkeep

We understand the importance of maintaining the community's aesthetic appeal and functionality. To achieve this, we begin by inspecting the community and its amenities regularly. 

Our diligent team conducts thorough inspections to identify any maintenance issues, potential hazards, or areas requiring attention.

When it comes to selecting contractors and vendors, we ensure a meticulous process that focuses on choosing professionals who offer cost-effective services without compromising on quality. 

We’ve established strong relationships with reliable contractors and vendors who have a proven track record of delivering exceptional results. Plus, our team closely oversees the services provided by contractors and vendors to ensure they adhere firmly to these guidelines. 

We’ll also check vendor invoices for accuracy and completeness, handling timely vendor payments, and ensuring transparency in financial transactions. Additionally, we actively seek bids from vendors when necessary. 

Moreover, we handle the management of insurance claims and alteration requests on behalf of the HOA.

2. Crafting Community Rules and Regulations

Our team ensures that the community's rules and regulations are thoughtfully crafted and effectively enforced, promoting a sense of unity and enhancing the overall living experience. 

If you have existing rules and guidelines, we’ll review your documents to ensure that the regulations remain relevant and up-to-date. If you have none, we’ll create one for you.

We establish clear guidelines to address noise-related concerns, ensuring a peaceful atmosphere for all residents. 

We’ll also implement policies and restrictions on exterior decorations (especially during holidays), as well as limitations on occupancy and short-term rentals. Moreover, we’ll include policies regarding pet ownership, parking, architectural design, and trash maintenance. 

3. Providing Accounting Services

First & Main Property Management is here to provide accurate and meticulous services that ensure proper recordkeeping. We understand the importance of transparency and accountability in managing your community's finances, and our expert team is dedicated to assisting you every step of the way.

We compile detailed reports that outline the HOA's financial activities, giving you a clear overview of income and expenses. 

Our team also performs regular bank reconciliations to ensure that all financial transactions are accurately recorded and reconciled with the bank statements, helping us identify any discrepancies and maintaining the integrity of your HOA's financial records.

In addition, we keep a close eye on home sales within the community and work with title companies to ensure a smooth transition of financial responsibilities. Whenever necessary, we handle the process of filing and releasing liens in compliance with legal requirements. 

We also maintain a comprehensive record of the HOA's insurance policies, assist in filing the necessary Annual Reports, and collaborate with certified public accountants to prepare and file the HOA's annual tax returns. What’s more, we work closely with the HOA board to develop realistic and comprehensive annual budgets when needed.

4. Lending Administrative Support

First & Main Property Management also acts as your professional representative and provides assistance in other aspects of HOA management. 

We’ll collect the annual assessments, handle delinquent owners, schedule and plan annual meetings, set up and attend meetings, and mail newsletters. We have a dedicated team who’ll handle and provide timely responses to residents’ questions and concerns. 

When you work with us, you can rest assured that we’ll provide the necessary resolutions to their complaints. We’ll coordinate with local city agencies, ensuring that all processes remain in compliance with the law. Plus, we’ll help enforce the rules and regulations and ensure strict compliance from every homeowner.

5. Offering Customer Service

Our team of professionals ensures that every homeowner’s needs are addressed promptly.

We have sufficient experience in community management and we know the different concerns of every resident. 

With our excellent customer service, we ensure that all residents will remain happy and satisfied, reducing the board of directors’ stress, and maintaining peace and harmony within your community.

About First & Main Property Management

At First & Main Property Management, transparency is at the core of our approach. We believe in keeping you well-informed and involved every step of the way. 

We believe that transparency fosters trust, and we strive to build a strong partnership with your community association.

We facilitate open lines of communication between board members, residents, and vendors, ensuring that everyone's voices are heard. Our dedicated team is always available to address your concerns, answer questions, and provide guidance when needed. 

We understand that each HOA has unique needs and challenges, which is why we tailor our services to fit your specific requirements. With our expertise, we create a balanced and inclusive living environment that enhances the quality of life for all community members.

Areas We Serve

We’re proud to serve the following areas: Napa, Yountville, Oakville, St. Helena, Rutherford, and American Canyon